Stationary but still flexible
Market changes and employees’ expectations more often create the need of modernizing our employment system. It forces us to create more comfortable conditions for remote work. The situation stems from the postulate of flexibility, especially in the case of young and talented specialists. The confirmation of the phenomenon can be easily found in reports dealing with employer branding. However, this model is not necessarily optimal from the innovation point of view.
Flexible, meaning what?
Employers still support and promote the more traditional and stationary model of employment, which result from the fact that a successful team is built in an office. Creating a place that supports interaction, communication and helps employees root into the organisational culture of the firm is an undisputed advantage. Analyses of headhunting firms indicate that many of the respondents put the atmosphere in the office over work flexibility and professional development.
Creating an attractive workplace is a result of a mixture of the two: individuals matched to the company’s needs and the office in sync with the team’s requirements. Such an optimal solution enables us to build loyalty, while in long term perspective maintain high levels of engagement and productivity. This is particularly valuable when over time external motivators such as salary and sense of stability decrease.
Open space without open conflicts
“What is important is to organise them with the end user in mind”- explains Dymitr Malcew who designed inter alia acoustic pods for MDD. -When implementing my earlier projects I noticed that although there was a need for acoustic pods, employees did not want to use them. They were left in the middle of the room and never visited. I carried out a survey and I found out that the reason for it was the so called ‘aquarium effect’. The booths were just glass boxes taken out of context that did not fulfil their role. When I created the pods I decided to present the users with two variants, one of them modular that allows the users to expand it according to their needs.”
The single Hana pod ensures more visual and acoustic privacy than other products on the market. It is designed to create a retreat in a busy office environment. The modular Hako booth leaves it up to the user to decide on the final look of the product. Even one of the smaller pods encourages work in silence, while the extended version promotes private group meetings. The simple construction of the acoustic booths highlight their flexibility, which is the basis of the design.
It was concluded that silence and loneliness are vital elements of dedication to work and projects improvement. Introduction of corrections during such times are more accurate. It also turned out that teams of nine employees generate less effective ideas than smaller groups. Adrian Furnham, an occupational psychologist claimed that there is enough evidence to refute the widely used method of brainstorming.
The key to success is creating optimum conditions to all employees. “When asking employees to work in an open space office you have to provide them with an alternative to a really private space”- explains Dymitr Malcew.
Variety and cooperation
One of the main barriers to increased productivity is unintentional interfering and forced breaks. Nowadays we know that the ability of multitasking, which was praised for so many years, is nothing but a myth. Human brain does not work that way: what we call multitasking is really the ability to quickly move from one task to another, which in reality reduces productivity and increases the risk of error. We must remember however, that being around people can also be an invaluable inspiration.
In both instances acoustic products, especially acoustic pods become helpful. Individual pods are dedicated to one person work, while the Meeting variant- to group work; both options ensuring privacy.
Be quiet, please...
Today, it seems a truism to say that open space office reduces the overall efficiency and the ability to remember. Shifting senior employees to open space additionally increase the tension and impression of constant control. It not only reduces the level of team work but also disturbs employee productivity.
The most effective groups are those comprised of various personalities. The fact is confirmed by both: research and data on the subject of leader structures in companies. Work environment is also vital, with employee interactions possible and private spaces available when particular needs arise. It’s not only standard conference rooms but also canteens, recreational centres and green areas that are important. They allow for a more relaxed atmosphere, which is often a source of inspiration.